Automated assistance for the telemeeting lifecycle

  • Authors:
  • Neil W. Bergmann;J. Craig Mudge

  • Affiliations:
  • Discipline of Computer Science, Flinders University, GPO Box 2100, Adelaide, SA 5001, AUSTRALIA;Discipline of Computer Science, Flinders University, GPO Box 2100, Adelaide, SA 5001, AUSTRALIA

  • Venue:
  • CSCW '94 Proceedings of the 1994 ACM conference on Computer supported cooperative work
  • Year:
  • 1994

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Abstract

We analyse eighteen months of national and international deployment of a prototype telemeeting system supporting synchronous remote meetings which make extensive use of shared documents as well as video and audio conferencing. Logistics of a telemeeting include scheduling people and equipment, document format conversion, pre-sending documents, training, equipment and call setup, and meeting followup. The logistics burden is much larger than expected and can be a barrier to adoption of telemeeting technology. Using a process model that recognises moving between solo and group, asynchronous and synchronous work modes, the paper explores the amenability of individual logistics tasks to automated assistance, proposes a framework for such assistance, and develops a set of design principles.