Private communications in public meetings

  • Authors:
  • Nicole Yankelovich;Jen McGinn;Mike Wessler;Jonathan Kaplan;Joe Provino;Harold Fox

  • Affiliations:
  • Sun Microsystems, Burlington, MA;Sun Microsystems, Burlington, MA;Sun Microsystems, Burlington, MA;Sun Microsystems, Burlington, MA;Sun Microsystems, Burlington, MA;Sun Microsystems, Burlington, MA

  • Venue:
  • CHI '05 Extended Abstracts on Human Factors in Computing Systems
  • Year:
  • 2005

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Abstract

Out-of-band communication during audio conferences can improve the effectiveness of distributed meetings. It provides a means for people to privately consult with one another, supports breakout sessions, and allows individuals to resolve problems without interrupting the discussion. Conversely, off-topic chat and poorly timed interruptions can degrade meeting effectiveness. We considered these trade-offs in adding a private text chat capability and a novel, multi-channel voice chat feature to the Meeting Central collaboration suite. In this paper, we explain the motivation behind adding these features and then describe our initial implementation, the usability and field testing we conducted, and the changes that we made as a result of that user research.