Facilitation Roles and Responsibilities for Sustained Collaboration Support in Organizations

  • Authors:

  • Gwendolyn Kolfschoten;Fred Niederman;Robert Briggs;Gert-Jan De Vreede

  • Affiliations:

  • Delft University of Technology in the Netherlands;Saint Louis University;MIS Department, San Diego State University;Center for Collaboration Science, University of Nebraska at Omaha

  • Venue:
  • Journal of Management Information Systems
  • Year:
  • 2012

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Abstract

Research shows that under certain conditions, groups using collaboration technologies such as group support systems GSS can gain substantial improvements in the effectiveness and efficiency of their work processes. GSS, however, have been slow to develop self-sustaining communities of users in the workplace. Organizations that use collaboration technology may require two kinds of support: process support and technology support. Both types of support involve 1 design tasks e.g., designing a work process and designing the technology to support the process, 2 application tasks to apply the process and to use the technology, and 3 management tasks to monitor and control the process and to oversee the maintenance of the technology. This paper explores how these tasks and associated roles can be anchored in organizations, and the relationship of task allocation patterns to the sustained use of collaboration technology in organizations.